This article guides you on ordering tax certificates on the COCRS site, regardless of whether the system has complete, partial, or requires manual entry of property data. You can conveniently order properties from a single page.
County Data
The COCRS site obtains data from many, but not all counties. Finding a property on the system should be fairly straight-forward when the data is available. When it's not, the system will prompt for manual entry of the data.
Parcel Search
Begin by searching for parcels from the search page. To get there, simply login to the system and that page will load. You can also get back to it by using the "Search" option from the User Menu.
Search Page
To search for parcels in the COCRS system, you only need to provide minimal information. Simply select the county and enter one or two known details, then click the search button. If there are no matches, you can revise your search criteria using the provided Searching Tips to find a match.
If there is only one match, the system will automatically direct you to the Order Detail page. However, if there are multiple matches, you will see a list to choose from. Simply click the "Select" button next to the relevant parcel to proceed to the Order Detail page. Here, you can enter the reference number from your files, select the desired products, and click submit.
If the system requires additional information, it will prompt you to provide those details. Once you click the Submit button, the system will generate a unique COCRS ID for each product you entered on the Order Confirmation page.
For more information on HOA documentation requests, please refer to the HOA Ordering Overview.
Manual Requests
If the system does not have the parcel details for a specific county or if the parcel cannot be found for any reason (refer to Restricted Certificates), you will need to manually enter the required details.
The system will prompt you to enter the additional details needed. We recommend providing as much of the known details as possible, including the owner's name, street address, one identifying number, and the legal description. Additionally, the File Reference is always required for all requests.
Once you have entered all the information and selected the desired product(s), simply click the "Request Manually" button. The order confirmation will display the corresponding COCRS IDs for your requests.